Asana is a go-to task management tool for many teams as it offers structure and collaboration at a team level.
But as businesses grow, their project management needs become more complex, demanding more flexibility and scalability than Asana can offer.
If you’re finding Asana too rigid or lacking the features your team needs, you’re not alone. This guide cuts through the noise to help you explore the best Asana alternatives, so you can find a tool that works the way you do.
10 top Asana alternatives in 2025
Among the many project and task management tools available out there, this curation of apps similar to Asana focuses on providing alternatives that have all its essential features.
I’ve found the best alternatives to Asana across categories like tools for small teams, tools that lean more towards task management, tools that offer complete work management like Asana and so on.
5day.io
If you like Asana’s visual simplicity but find yourself outgrowing its limitations, 5day.io is the Asana alternative for you. It offers the best of both worlds: an intuitive interface combined with the power and flexibility to scale with your team.
While Asana positions itself as a work management tool, many of the necessary features to manage work like timesheet management, work schedules, multiple assignees and more are missing from the tool.
5day.io is designed for teams that need a complete work management tool that adapts to their workflow. Be it managing agile sprints, cross-functional projects, or long-term strategic plans.
Key features
- Project management
If you appreciate Asana’s structured project views and workflow customization, 5day.io takes project management further with flexibility built for scaling teams.
With custom status workflows, multiple project views (Kanban, List, Calendar, and more), and powerful sprint management, your projects will stay organized and adaptable.
You can also set up project templates to streamline future work or use pre-built templates for easy set up. Define custom roles and permissions and get complete visibility of everything with a project dashboard.
- Task management
Assign multiple owners, set up recurring tasks, add start dates, due dates, and more to make your system completely customizable for your team with 5day.io’s task management.
With My Work, reminders, task estimates, and task linking, your team stays on top of priorities while keeping dependencies clear. Whether you’re handling daily tasks or long-term initiatives, smooth execution is the name of the game with 5day.io.
- Timesheet management
Get a complete timesheet management system with 5day.io to simplify time management with an auto time tracker, easy submissions and approvals, and built-in overtime tracking.
With bulk time entry and timely reminders, make sure your teams can focus on work while filling out accurate timesheets, without extra admin effort.
- Collaboration
Whether you’re working across teams or departments, everything stays in sync with 5day.io’s team collaboration features. Work within the right context with features like built-in files, discussions, notifications, and work schedules.
Benefits
- As your team grows, 5day.io maintains clarity and control without adding unnecessary complexity
- Unlike Asana, you get 24*7 real customer support at any point in your project management journey with 5day.io
- Keep discussions, files, and updates in context, so nothing gets lost in endless notifications
- You get agile-friendly tools like sprints and velocity charts without overcomplicating execution
Pricing
Price: p/m | Key features included |
$0 | Unlimited sections and tasks. 5 custom status workflows. Time tracking and auto timer. |
$8 | Unlimited workspaces. Custom roles and permission. Timesheet management. Automation. Work schedules. Reminders. Task recurrence. Sprint management. 24×7 support. |
Drawbacks
- It has all the essential project management tools, but if you are looking for ultra-specialized niche features then you may need integrations
- It currently does not have a project finances module
Ratings
5day.io has 4.6 stars on G2 from users across multiple industries.
Basecamp
Source: Basecamp
Basecamp is a simple project management tool built to manage your tasks, docs, and conversations. It is structured in a way where each project has a list of tasks, a message board, a schedule, and collections of docs and files.
The tool seems to be built on the account of high individual drive and accountability for every team member. There are no project views or analytics to get an overview of the project.
This makes Basecamp the perfect tool for small teams that have highly accountable individuals.
Key features
- Hill charts
- Message board
- Move the needle
- Automate check-ins
Benefits
- Basecamp is designed to be straightforward, making it easy for teams to get started without a steep learning curve
- Offers a single price for unlimited users, making it cost-effective for larger teams compared to per-user pricing models
- Tools like message boards and automatic check-ins help teams stay in sync without excessive meetings
Pricing
Price: p/m | Key features included |
$0 | One project. 1 GB storage. |
$15 | Unlimited projects. 500 GB storage. |
$349, monthly + unlimited users | Unlimited projects. 5 TB storage. Priority support. Time tracking. |
Drawbacks
- The tool does not have any task dependencies or subtasks which can make it challenging for teams with a structured workflow
- Basecamp offers a fixed structure with limited ways to tailor workflows to specific team needs
- Compared to modern project management tools, Basecamp doesn’t offer workflow automation or dashboards which can lead to more manual work for project managers
Ratings
Basecamp has 4.1 stars on G2 and 4.7 stars on Product Hunt.
ClickUp
Source: Slick Media
ClickUp is one of the Asana competitors that is famous for its all in one tool stance. And it stands true to it. The project management software hosts every feature you can imagine under its belt. Its flexibility and complete customization are what make it so popular among teams. If you want a tool you can tweak to your heart’s desire without any limitations, ClickUp can be the right choice for you.
Key features
- Multiple views
- Everything view
- Whiteboards
- ClickUp brain
Benefits
- ClickUp allows teams to tailor dashboards and views to match their exact needs
- Combines task management, docs, whiteboards, chat, and goal tracking, reducing the need for multiple tools
- Offers a generous free tier with many features that competitors charge for
Pricing
Price: p/m | Key features included |
$0 | In-app video recording. Everything view. |
$7 | Email in ClickUp. Goals and portfolios. |
$12 | Advanced automations. Advanced time tracking. Timeline and mind maps. |
Enterprise | White labeling. Default personal view. |
Drawbacks
- The high level of customization can be overwhelming for users
- The interface gets cluttered with too many options and it makes navigation tricky at times
- Some users report slow load times when it comes to large projects or extensive customization
Ratings
Clickup has 4.7 stars on G2 and 4.6 stars on Product Hunt.
Trello
Source: Atlassian
Trello is a great task management tool for teams that do not have complex project needs. It is built to handle everyday tasks in a visual way. The tool’s appeal lies in its ease of use and how every member can see at exactly what stage their task is in the project.
Writer’s note: I’ve personally used Trello for upwards of 2 years for personal work and with a marketing agency team. It is great for limited projects or just lists of tasks. If you are looking for a tool to work with highly accountable people who just need to know what to do, and if there aren’t any stakeholders involved who need project reports, this is a good tool to go with.
Key features
- Butler AI
- Checklists
- Power ups
- Unlimited cards
Benefits
- Trello’s Kanban-style boards make it easy for teams to visualize tasks and move them through different stages
- Connects with tools like Slack, Google Drive, and Jira to extend functionality
- The free version includes unlimited cards and allows for basic team collaboration
Pricing
Price: p/m | Key features included |
$0 | Assignee. Unlimited cards. Due dates. |
$6 | Custom fields. Unlimited boards. Advanced checklists. |
$12.50 | AI. Calendar, Timeline, Dashboard, Table, and Map view. Admin and security features. |
$17.50 | Unlimited workspaces. Attachment permissions. |
Drawbacks
- No built-in time tracking, task dependencies, or advanced reporting features for complex projects
- As projects grow, Trello can become cluttered and harder to manage without extensive customization
- Many essential project management features require Power-Ups which add extra costs
- Butler automation helps with repetitive tasks but it’s not as robust as in other project management tools
Ratings
Trello has 4.4 stars on G2 and 4.8 stars on Product Hunt.
Todoist
Source: Todoist
Todoist is a great app like Asana if you want to manage your tasks without the complexity of a project management tool. It is a simple task management tool that will help you manage a small team and projects with ease.
Key features
- Natural language input
- Calendar integration
- Karma points
- Minimal UI
Benefits
- Works well for both individual task management and small team collaboration
- Includes recurring tasks, priorities, labels, filters, and subtasks to keep work structured
- Available on web, desktop, and mobile with sync across devices
Pricing
Price: p/m | Key features included |
$0 | 5 personal projects. Task reminders. Email + Calendar integration. |
$4 | 300 personal projects. Calendar view. AI assistant. |
$6 | Team workspace. 500 team projects. 1000 members + guests. |
Drawbacks
- Not as robust as tools like Asana or 5day.io for managing large teams and projects
- Requires third-party integrations for tracking time spent on tasks
- While great for to-do lists, teams needing advanced workflow automation or custom dashboards will find it not useful
Ratings
Todoist is rated 4.4 stars on G2 and 4.8 stars on Product Hunt.
Airtable
Source: Think Company
Airtable is a tool similar to Asana but best suited for data organization and management. If your projects are data heavy and need a lot organization, this is the best tool for you.
Airtable blends traditional spreadsheet format with advanced project management features like customizable forms, rich field types, and collaboration features.
Key features
- Bases
- Records
- Tables
- Automation
- Reporting
Benefits
- Combines the simplicity of a spreadsheet with powerful database capabilities
- Supports Grid, Kanban, Calendar, Timeline, and Gallery views to suit different workflows
- Connects with tools like Slack and Zapier to support active workflows
Pricing
Price: p/m | Key features included |
$0 | Unlimited bases. 5 editors. 100 automation runs. |
$24 | Extensions. Gantt and Timeline view. |
$54 | App sandbox. 100,00 automation runs. |
Enterprise | 500,000 automation runs. App library. |
Drawbacks
- Free plan is limited and there is no monthly renewal, so a small team may require paid plan to execute work
- Advanced features require some technical know-how and can become visually repetitive and draining for non-spreadsheet users
Ratings
Airtable has 4.6 stars on G2 and 4.8 stars on Product Hunt.
monday.com
Source: monday.com
Monday.com is one of the Asana project management alternatives that is built for enterprise teams. The tool’s appeal lies in its ability to be a generic tool that can be customized for all teams.
It has advanced features like workload view, panic mode, content directory and much more that is ideal for large teams that require minute level monitoring.
Key features
- Workdocs
- Resource management
- AI workflows
Benefits
- Helps reduce manual work with custom automation for repetitive tasks
- Supports various project management styles, including Kanban, Gantt, Timeline, and Calendar views
Pricing
Price: p/m | Key features included |
$0 | 3 boards. Templates. Unlimited docs. |
$9 | 500 AI credits. Unlimited items. |
$12 | 250 Automations. Guest access. Timeline, Calendar, and Gantt views. |
$19 | Private boards, Time tracking. |
Enterprise | Multi-level permissions. Advanced reporting and analytics. |
Drawbacks
- Essential advanced features are locked behind higher-tier plans
- The free version has restrictions on users and features which is not ideal for growing teams
- While basic use is simple if you want to set up and maintain advanced automations and workflows it has a learning curve
- Some users report slower performance when handling large projects or extensive dashboards
Ratings
Monday.com has 4.7 stars on G2 and 4.8 stars on Product Hunt.
Jira
Source: Atlassian
Jira is a project management tool built for software engineering teams. It is a popular tool for tracking issues during software development and provides integrations with all the important tech stack used by IT teams. For teams other than IT development, Jira can be a little unintuitive to use.
Key features
- Roadmaps
- Sprint planning
- Agile and Kanban boards
- Bug tracking
- Issue creation and resolution
Benefits
- Highly configurable issue types and automation to fit different development processes
- Connects easily with Bitbucket, GitHub, Confluence, and other development tools
- Detailed insights into team performance and project velocity
Pricing
Price: p/m | Key features included |
$0 | 100 automation rules per month. Reports and dashboard. |
$7.53 | 1700 automation rules per month. User roles and permission. |
$13.53 | Cross team planning and dependency management. Custom approval processes. |
Enterprise | Unlimited automation. Advanced admin control and security. |
Drawbacks
- A steep learning curve to configure workflows and permissions for non-technical teams
- Per-user pricing and add-ons can increase costs for large teams
- Limited non-IT features available, so teams looking for alternate solution might need to purchase add-on integrations from Atlassian marketplace
Ratings
Jira has 4.3 stars on G2 and 4.5 stars on Product Hunt.
Zoho
Source: The Digital Project Manager
Zoho is a business software suite, but its project management tool Zoho Projects caters specifically to structured, process-driven teams. It’s strongly used in industries that require deep integrations with CRM, finance, or IT service management.
While being highly customizable, Zoho Projects’ complexity can be a double-edged sword that requires significant setup and administrative effort.
Key features
- Project templates
- Blueprints
- Workload reports
- Budgeting
Benefits
- Custom workflows and automation sequences to standardize repetitive processes
- Native time tracking linked directly to Zoho Invoice for automated client billing
Pricing
Price: p/m | Key features |
₹0 | 3 projects. Whiteboard. |
₹350 | Templates. Time tracking. Blueprints. |
₹700 | Custom roles and permission. Custom field and status. |
Drawbacks
- Extensive customization makes onboarding challenging for new users and teams without a dedicated admin can struggle to set up effectively
- The interface feels outdated, and users report a lack of intuitive navigation
- For teams that need a lightweight task management tool, Zoho may feel overwhelming with too many features
Ratings
Zoho Projects has 4.3 stars on G2 and 5 stars on Product Hunt.
Smartsheet
Source: Smartsheet
Smartsheet is a spreadsheet-based project management tool designed for teams that rely on structured, data-heavy workflows.
Unlike traditional project management platforms, Smartsheet feels familiar to Excel users but adds layers of dynamic collaboration, automation, and reporting. It is best for large-scale operational management where teams need structured data but with flexibility of real-time execution.
Key features
- Reporting and dashboard
- Resource management
- Automation templates
Benefits
- It’s easy for team using Excel or Google Sheets to transition to Smartsheet due to its familiar interface
- Smartsheet allows users to set up complex triggers, submissions, approvals, and reminders to reduce manual effort on everyday tasks
Pricing
Price: p/m | Key features included |
$12 | Rich formulas. Gantt, Grid, Board, and Calendar View. |
$24 | Timeline view. Workload tracking. Unlimited automations. |
Enterprise | AI formulas. Directory integrations. Work insights. |
Advance Work Management | Dynamic view. Calendar app. Premium support. |
Drawbacks
- Smartsheet’s pricing is on the higher side and small teams or startups that need enterprise-grade features cannot sustain it in the long run
- Smartsheet is not ideal for teams using Agile or Scrum methodologies as its Kanban view is not as flexible
- While Smartsheet supports formulas like Excel, its syntax is different which leads to a learning curve for advanced users transitioning from traditional spreadsheets
Ratings
Smartsheet has 4.4 stars on G2.
Why look for an Asana alternative?
Asana is a solid project management tool, but it’s not the right fit for everyone.
Some teams find the interface harder to navigate than it should be. Others feel overwhelmed by features they don’t need which makes simple tasks more complicated than necessary.
And when issues come up, slow customer support doesn’t help. Even basic limitations, like assigning only one person to a task can be a dealbreaker for teams that need more flexibility.
Looking for an alternative to Asana isn’t about replacing the tool just for the sake of it. It’s about finding a tool that fits the way you work without extra complexity getting in the way.
What makes 5day.io the top Asana alternative?
5day.io is one of the best Asana alternatives as it bridges the gap of a focused, execution-driven alternative.
Asana is great for task management, but when it comes to structured execution, fast-moving teams often outgrow it.
5day.io is built for teams that need clarity. It cuts through the noise with built-in templates, and a no-nonsense interface.
Unlike Asana, which can feel overwhelming with endless customization, 5day.io gives you just the right amount of control so you can focus on getting things done, not setting things up.
Want to see 5day.io in action? Start for free today. No credit card needed.
